(See Plenum)

Present

• Roland Turner
• Alvin Jiang
• C David Rigby
• Adrian Oliveiro
• Chris Gomez
• Ruiwen Chua
• Lim Chern Jie

Welcome

- Adopt previous minutes /Council+meeting+-+28112009

• No objections, minutes adopted.

- Review finances:

-- Do we know what bills fall due over the next 90 days?

-- Do we have sufficient cash on hand to pay them?

• With transfer from Paypal, yes. 

-- If not, how large is the shortfall and do we expect membership subscriptions to cover them?

-- How close are we to having all recurring expenses covered by membership subscriptions?

-- Are we planning any non-recurring expenditures in the next 90 days?

• No

-- How much are we receiving in donations?

-- Are membership renewal invoices out?

-- Shall we encourage payment by automated bank transfer, for those members who can do it at no charge?

--> Treasurer to put together a short note answering questions above.

- Review membership generally:

-- How many do we have?

-- How many do we need?

-- How fast are we closing the gap? 

-- Are the various events generating membership enquiries?

• Yes, but no particularly strong showing from any specific group.

-- Are membership forms ready for use? A supply in the space? How many have [not] been signed?

• Not yet.

- Review membership "special cases"

-- Intellectual Ventures people (have they joined?)

• To follow up with Meng + John

-- Honourary membership programme suggested by Tom from MakeAffinity

• We need the finances now, so it's unlikely that we will consider membership fees in kind

• For future discussion
  • Benefits of membership of Hackerspace
  • Why you should be a member of HackerspaceSG
  •  

- Events

-- Do we wish to tweak the process?

• Suggested alternate workflow
  1. Events MUST be proposed by MEMBERS only
  2. Events proposed by members WILL take place unless one (or more) of the following criteria are met:
     1. The resources (eg. venue) are not available
     2. It is illegal
     3. It is unconscionable 
  3. Reasons why the event meets the above criteria will be brought up on the mailing list

• Way forward for the Hackerspace:
  • How do we avoid the tyranny of the majority if we are to become an inclusive and diverse organisation

-- Do we have agreement on the inter-faith dialouge?

• Venue Usage
  • How do we manage resource conflicts?
    • Eg. 2 groups conflict for the same slot?
    • Do we judge by number of members the group has brought in? Or by popular vote?

- Cleanliness of the space

-- How are we doing? Do we need to change anything?

-- (Ruiwen) Do we have a weekly cleaner arranged?

- Cash Handling

-- Do we have this under control (cashbox, recording receipt and use, maintaining a float, depositing the rest, etc.)?

- Electricity supply

-- Do we have any idea why it was tripping?

-- Is it feasible to avoid the "we have no power until the gallery opens" problem?

-- Is there an ELCB/RCD present? Is is feasible to add one?

- Internet

-- Are we still aiming to upgrade and/or seeking sponsorship? Progress?

- Door Access

-- Where are we? What needs to be done?

- (Roland) Acquiring a Makerbot

- (Roland) Sydney Hackerspace visit

- Any other items

- Schedule next meeting (likely 12-Jan)

- Close